Job Details

Executive Assistant, Head of Worldwide Events & Experiences

Cupertino, California, United States

Marketing

Summary

Posted: Jul 23, 2025

Weekly Hours: 40

Role Number: 200613343

Worldwide Events and Experiences brings the best of Apple to life, showcasing our products, services and the values that drive our company. From global product launches and tailored creator experiences to impactful partner engagements and inspiring internal events, this team is charged with managing the end-to-end planning, production, in person experiences and all the unique details that make these events special. The team includes professionals with backgrounds in event design, management, operations, broadcast, and production. We’re looking for inventive and collaborative people from a variety of creative fields. If that’s you, then your next home may be here!

We are looking for a highly organized, motivated and experienced Executive Assistant to support Apple’s Head of Worldwide Events. The ideal candidate possesses exceptional communication skills and is a collaborative, positive, proactive team member with the ability to multi-task, prioritize and take initiative in a dynamic environment.

Description

Support day-to-day needs of the Head of Worldwide Events and Experiences to ensure their days run smoothly by effectively managing their time to have the greatest impact.

Intense calendar management, organizing meetings across multiple time zones - in person and virtually.

Book and maintain complex travel schedules, domestic & international and process expense reports in a timely manner.

Plan, coordinate and communicate team events such a group meetings, team building events, off-sites and all hands meetings.

Manage team onboarding, access and support.

Prepare and edit correspondence, reports, presentations, and other documents as needed.

Coordinate and organize internal and external meetings, including preparing agendas, taking minutes, and following up on action items.

Act as a liaison between your executive and internal/external stakeholders, maintaining professionalism and confidentiality.

Submit purchase requests/orders and maintain overall invoice tracking for the team, be a point of contact for Finance.

Collaborate across the team on multiple calendars and weekly staff agendas.

Actively be involved in Facilities projects, knowing the teams' space and needs across multiple different cities.

Collaborate with other assistants across the world to ensure scheduling, meetings and travel run smoothly.

Accountability for excellent and cooperative relationships with other assistants.

Support special projects and initiatives as assigned by the leadership team. Provide on site event support as needed.

Minimum Qualifications

• Experience supporting senior level management in an administrative capacity.

• Experience with executive project management

Preferred Qualifications

• 10+ years of experience

• Excellent organizational and communication skills, with an acute attention to detail

• Able to juggle multiple tasks in a fast-paced and time sensitive environment

• Ability to see around corners and prioritize to focus on what’s most pressing and important.

• Proven problem-solver with the ability to anticipate change and act efficiently

• Be proactive, always two steps ahead of the team, calendar and day

• Confident to effectively communicate with senior team members across Apple and their assistants

• Tech savvy to support the overall team with ad hoc and daily requests.

• High level of integrity, able to handle confidential and sensitive information with discretion, and passion for helping others

• Calm, friendly, and professional demeanor at all times; a positive and approachable personality; though diplomatic when saying no

• Able to graciously accept last minute requests and jump into projects (even outside your immediate scope) as needed

• Proficiency with a variety of technologies and software tools — and a proven ability to pick up new ones as they arise — including Apple software like Calendar, eApproval, Keynote, Pages, and Numbers, and collaboration tools like Slack and Quip

Pay & Benefits

At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $42.64 and $63.96/hr, and your base pay will depend on your skills, qualifications, experience, and location.

Apple employees also have the opportunity to become an Apple shareholder through participation in Apple’s discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple’s Employee Stock Purchase Plan. You’ll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses — including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation.Learn more about Apple Benefits. (https://www.apple.com/careers/us/benefits.html)

Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.

Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf) .

Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf) .

Apple will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation.

Apple participates in the E-Verify program in certain locations as required by law.Learn more about the E-Verify program (https://www.apple.com/jobs/pdf/EverifyPosterEnglish.pdf) .

Apple is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. Reasonable Accommodation and Drug Free Workplace policy Learn more .

Apple is a drug-free workplace. Reasonable Accommodation and Drug Free Workplace policy Learn more .

Apple will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law. If you’re applying for a position in San Francisco, review the San Francisco Fair Chance Ordinance guidelines applicable in your area.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.