Job Details

Weekly Hours: 40

Role Number: 200644785-3956

Summary

We are seeking a highly motivated and adaptable Executive Assistant to join our IS&T team. The ideal candidate will thrive in a collaborative, fast-paced environment, demonstrate outstanding interpersonal skills, ability to work autonomously, and show a proactive approach to solving problems.

Description

The individual will be responsible for managing day-to-day administrative tasks, supporting and assist with events. As well as supporting senior leadership, and being the back-up to the CIOs Executive Assitant, while providing crucial team and building support. We seek a passionate team player that will be an integral part of the continued success and growth within the IS&T organization.

Minimum Qualifications

• Qualified candidates will have 5 plus years of Executive Assistant experience supporting Sr Director level or above.

• Ability and experience with calendar management, complex domestic and global travel arrangements, visa requirements, expense reports, and facilities requests.

• Excellent written and verbal communication skills and a strong sense of professionalism.

• Extensive calendar management.

Preferred Qualifications

• Proficiency in Apple products including, Calendar, Numbers and Keynote

• Strong written and verbal communication skills, with professionalism and tact when interacting with senior executives and team members.

• Resourceful problem-solver with the ability to prioritize and manage multiple tasks efficiently in a multifaceted environment.

• Ability to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion.

• Proven track record of meeting deadlines and taking initiative to make confident, well-informed decisions.

• Able to thrive with little direction and an ambiguous work environment

• Comfortable being an advocate for your decisions and can say "no" to support your executives’ schedule when needed

• Experience managing complex calendars, including prioritizing meetings, video calls, and resolving scheduling conflicts proactively.

• Ability to notice trends and anticipate needs and changes and react accordingly with a calm demeanor.

• Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment.

• Strong interpersonal skills and ability to build relationships cross-functionally and with other executive assistants outside of IS&T.

• Possess a “can-do” attitude - no task is too big or too small.

• Ability to handle conflict appropriately and know when to escalate issues and when to apply common sense.

• Proficiency with Apple Calendar, Apple Mail, Apple Keynote, Quip, Slack, and other office systems and tools are a plus

Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf) .